PANDAS Manual

Administering an Agency

• Viewing Agency Details
• Editing Agency Administrative Details
• Editing Agency Internet and Email Addresses

The Agency Administration module is only accessible to Agency Administrators, PANDAS Administrators and System Administrators. Standard Users and Informational Users will not see this option on the Main Menu screen. If you have Administrator privileges you will firstly need to activate your privilege using the Alter my access level (temporary) function in order for the Administer Agency link to appear on the Main Menu. To view the Main Menu screens for the various user levels click here.

The Agency Administrationmodule allows an administrator to view and edit agency specific details such as postal, Internet and email addresses, the local file prefix and agency abbreviation.

To access the Agency Administration screen click on the Administer Agency link on the Main Menu.

Viewing Agency Summary Details

The Agency Administration screen defaults to the Select tab. This view provides an overview of some agency information including:

• The number of titles registered for the agency.
• The number of users (staff) registered for the agency.
• The number of restriction areas within the agency.
• A statement saying whether or not you have authority to adminster the agency (NB: PANDAS Administrators and System Administrators can edit details for all agencies. Agency administrators can only administer their own agency.)
• The agency logo

These details are viewable for any agency by clicking on any of the highlighted agency names.

Editing Agency Name, Address and External File Reference Details

To edit basic agency administrative details click on the Basic tab. (NB Agency administators can only edit details for their own agency.)

On this screen you can edit the agency's street/postal address; the agency name and associated abbreviation; and the agency's local file prefix (this defaults to the External ref. no. field on the Edit Title record for newly registered titles).

Editing Agency Internet and Email Addresses

To edit the agency's Interet address and email contact address, which are used for automated message and report notifications, click on the Internet tab.

On this screen you can add or edit the Internet address for the agency and external email address which appears on the PANDORA title entry pages for titles archived by the agency. You can also edit the internal email address which is used for automated notification messages.

This screen also allows an agency to specify the FTP server where the display copy of the archived instances are to be sent if the agency is maintaining its own archive. The URL for the access point to the archive on the agency's own web site can also be specified here. (NB Currently no agency uses this option.)

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Last updated 4 March 2003