PANDAS Manual

Creating Collection Records

• Collection records provide a means of linking a collection of titles about a particular topic or event.
• Collection records cannot be created during title registration. They must first be added through Create Collection.

1. Search to make sure there is no existing Collection record.
2. If no record is found, select Create - Collection - and the Create a New Collection screen will be displayed.
3. Collection Title - enter the collection title that will be displayed at the top of the title entry page.
4. Tick the Display this collection box, for the Collection to be made publicly available
5. Subjects - select the appropriate subject heading(s) from the drop down lists.
6. Display Comment - enter a brief description of the contents of the collection. This will be displayed on the title entry page.
7. If titles within the Collection collection will be displayed under headings on the title entry page, click on the Groups tab.

8. Select Add and enter the first heading in the Group Name field, adding notes if necessary. Click the Add button. The heading will be inserted into the Groups box.
9. Repeat the procedure to add further headings.
10. To order the Groups, select by clicking on your Group and then by using the Up/Down or Indent buttons move the Group to the desired location
11. If any additional information needs to be recorded about the Collection, click on the Notes tab and enter details in the text box.
12. Click Save to complete the record.

Editing Collection Records

1. Search for the Collection record.
2. Click on the Collection Name link and the View Collection - screen will be displayed.
3. Click on the Edit link at the top of the page and the Edit Collection - screen will be displayed.
4. Change the information as required.
5. To add a new heading to the Groups list, click on the Groups tab. In the new window, click Add. Enter the new heading and click Add and it will then be inserted into the Groups list.
6. To remove a heading from the Groups list, click on the heading to highlight it, then press the Delete button.
7. Click Save to return to the View Collection screen.

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Last updated 9 July 2002