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PANDAS Manual

Creating and Editing Title Entry Pages (Display Details Screen)

Once an title instance has been processed the next step is to create or edit the title entry page (also referred to as TEP hereafter).

Procedures covered in this section include:

Creating and Editing Title Entry Pages

The processes for creating and editing title entry pages are very similar. The only difference is that when editing a TEP there will already be at least one instance, plus possibly issue(s), issue group(s), a copyright/disclaimer notice, Kinetica metadata, and introductory notes etc.

  1. From the Title View screen click on Display Details or from the Title Selection screen click on Modify display details.
  2. The Edit Title Entry Page screen will appear:


    This screen has the following functionality:

    Preview provides a check of the title entry page before archiving.
    Top permits viewing and changing of the title and introductory note areas.
    Instances will list all processed and/or archived instances of the title. Check boxes allow these to be displayed or hidden as required by the title. For further information see Instances .
    Issues is the area for adding, deleting, moving and modifying issues and adding, deleting, moving and modifying groups for organising the issues. For further information see Issues and Issue Groups.
    Copyright allows input of archived copyright and/or disclaimer URLs.
    Metadata is the area where PANDAS links with Kinetica to convert the cataloguing record to metadata for use within the PANDAS system.
    Revert will undo all changes made to the title entry page in the current user session (but not if the page has been saved).
    Save will save the changes made to the title entry page. However this will not move the TEP into the PANDORA public interface. Pressing the Save button will take you back to the 'Would you like to' option menu.
    Close will close the screen without saving any changes and return you to theTitle View screen.
    Archive will archive the title entry page.

    Once the Archive button is clicked a further screen will open up with check boxes for Display in listings and Display in collections; both of these must be checked:


    The final step in creating a title entry page is to click on Save and Archive. There will be a 5 minute delay between this action and when the links in the completed TEP are functional in the PANDORA public interface.

Instances

There must be at least one processed instance for a title entry page to be created. The first step in creating a TEP is to display an instance.

  1. Click on the Instances button in the Edit Title Entry Page screen. The following screen will appear:

  2. Instances can be displayed (labelled) as Home page, Title or Site. Select the appropriate label from the dropdown list.
  3. Check the Display box to ticked.
  4. Add any appropriate notes to the Instance Notes box (Note characters such as ' or " cannot be used. Also note text entered into the Notes box will run in a continous line, to break lines use the HTML tag < BR >. Other HTML tags may also be used)

Issues

Issues can only be added to records that are in serial format.

  1. Click on the Issues button in the Edit Title Entry Page screen. The following screen will appear:



    This example shows existing issues displayed into groups organised by year. The symbols appearing next to each issue permit the issue to be edited, displayed, moved up, moved down, or deleted. To access each of these functions click on the appropriate symbol. Similarly groups can be edited, moved up or down, or deleted.

  2. To Add an issue click on the Add Issue button. The following popup edit issue window will appear:

  3. Type in the issue name (label), then copy and paste the issue URL from the archived instance. Check the correct group is appearing in the Group box, and then click the Add button.
  4. To Edit an issue click on the Edit symbol next to the issue you wish to edit. Again, a window will appear allowing you to edit the issue and group details. Click the Edit button to complete the process.

Issue Groups

Issues groups can only be added to records that are in serial format.

  1. Click on the Issues button in the Edit Title Entry Page screen. As before the following screen will appear:



  2. To Add a group click on the Add Group button. The following popup edit issue window will appear:

  3. Type in the group name (label), then add a group note as necessary (this will display on the TEP). Then click the Add button.
  4. To Edit a group click on the Edit symbol next to the group you wish to edit. Again, a window will appear allowing you to edit the group details. Click the Edit button to complete the process.

MetaData

Once a title has been catalogued and a Kinetica number is available from the Australian National Bibliographic Database, the next step is to enter the Kinetica number in the PANDAS record to generate the catalogue metadata to be recorded in the source code of the Title Entry Page.

  1. Search for the title record.
  2. At the Title View screen click Edit Details on the menu bar. The Edit Title screen will appear.
  3. Enter the Kinetica record number in the field labelled “Kinetica no.”
  4. Click on the Save button to save the record. The Kinetica number will also be automatically saved and included in the field “Kinetica record number” in the MetaData tab of the Display Details.
  5. At the Title View screen click Display Details on the menu bar or from the Title Selection screen click on Modify display details. The Edit Title Entry Page screen will appear.
  6. At the Edit Title Entry Page screen, click MetaData on the menu bar. The following screen will appear:



    Make sure the Kinetica number appears next to the field “Kinetica record number”.
  7. Click on the Query button. The metadata of the catalogue record from the National Bibliographic Database will display on the screen and the date when metadata is entered on the Title Entry Page will also display. The following screen will appear.



  8. Click on the Set button. The metadata will be set with a blink of the screen.
  9. Click on the Archive button to save the catalogue metadata in the Title Entry Page. Once the Archive button is clicked a further screen will open up with check boxes for Display in listings and Display in collections; both of these must be checked.
  10. Click on the final Save and Archive button. In a few minutes, the catalogue metadata can be viewed in the source code of the updated title entry page in the PANDORA public interface.
  11. Whenever you make changes to update the catalogue record in the National Bibliographic Database, you also need to update the catalogue metadata in the Title Entry Page by following steps 5 to 10.

 

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Last updated 4 July 2005

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