Adding Restrictions to Titles
- Restrictions on access to titles in the archive may be either
for commercial reasons, for privacy or cultural reasons, or as part of a policy
decision for certain categories of material.
- Items can be restricted for a specified time period to onsite
use only in one or more of the partner agencies, or can be password protected
so that only designated researchers can obtain access.
- See Restrictions
in the Creating and Editing Title Records section of the manual for
details on how to apply restrictions to a title.
Commercial Restrictions
- When a title that is only available via purchase/subscription
is selected, special negotiations with the publisher will be required to obtain
permission for archiving.
- The preferred model is for the publisher to allow onsite use
only in all of the partner agencies for an agreed time, preferably a maximum of
5 years. After this period has elapsed, the title will become freely available
to external users.
- If the publisher is unwilling to allow this, then it is
possible to offer other options, such as onsite use in only a single agency
and/or for a longer time period.
- Care should be taken to ensure that the publisher does not
supply an encrypted version of the title, i.e. one that requires use of
a password for access. Preservation actions cannot be undertaken on encrypted
files.
Privacy or Cultural Restrictions
- Some material of a sensitive nature may also require restricted
access. For example, indigeneous material, personal accounts, opinions
expressed in closed discussion lists.
- For these categories of material it may be necessary to either
provide a longer time period restriction, or to use the Restriction Type of
Authenticated to allow only password controlled access to the
title by designated users.
- In rare cases, no public access to a title may be allowed. For
example, where permission has not been obtained for archiving, but the title is
considered so significant that it has been captured in the hope that it can
eventually be made available. Or, the item may include libelous or other
legally questionable material. For these types of mateial, access may be
restricted to staff only by using the Restriction Type of
Internal for one or more partner agencies.
Policy Restrictions
- Some adult material has been selected for inclusion in PANDORA
to reflect the widespread availability of such material on the Internet. While
this material is publicly accessible on the Internet, a decision has been made
to allow only password controlled access to the archived versions in PANDORA.
Use the Restriction Type of Authenticated for this material.
|