Amending Records when Electronic Serials/Integrating Resources Disappear
General information
Catalogue records for a publication which has disappeared from the Internet should be retained, with a note to indicate it has disappeared. The 856 field should be removed as its primary purpose is to provide a direct link to the resource. The URL will be retained within a note only.
Part A details amendments to be made to records for titles that are only available on the Internet and Part B details amendments to be made to print records which contain access details for Internet equivalents.
A - Original records for electronic serials
- 008 (Fixed fields - Serials and Integrating titles)
- Change the publication status.
- Change the '9999' in the end date to the date of the last issue/update online.
| Publication status | Continuing resource ceased publication |
| Date 1 | As applicable |
| Date 2 | As applicable |
- 260 (Publication, distribution)
Close the date subfield with the date of publication of the last issue or update online.
| 260 | # # | $aCanberra $b National Library of Australia,$c1995 - 1997 |
- 362 (Dates of publication)
Close off the dates of publication with the designation of the last issue or update online.
| 362 | 0 # | $aVol. 1, no. 1 (1996) -v. 5, no.3 (2000). |
| 362 | 0 # | $a1997-2005 |
| 362 | 1 # | Ceased in 1999. |
- 538 (System details note)
Amend note to read: Previously available online ...
| 538 | # # | $aMode of access: Previously available online. Address as at dd/mm/yy: $u http://.. |
- 856 (Electronic location and access)
Delete this field from the record.
Voyager cataloguing
In the Leader field select Corrected or Revised and save so that the record is not lost due to the record being bumped by another.
- 852 (Holdings)
If the title has been archived in PANDORA, make no change to holdings.
If the title has not been archived in PANDORA, delete the 852 field from Libraries Australia; delete the holdings record and bibliographic record from Libraries Australia.
B - Print records containing details of electronic version
- 500 (General note)
Amend note to read: ... previously available ...
| 500 | # # | $aSome issues previously available in an electronic version via the Internet at: http//www.nla.gov.au/ |
| 500 | # # | $aAbstracts of some issues previously available in an electronic version via the Internet at: http://www.medicineau.net.au/ |
856 (Electronic location and access)
Delete this field from the record.
Voyager cataloguing
In the Leader field select Corrected or Revised and save so that the record is not lost due to the record being bumped by another.
- 852 (Holdings)
Internet holdings only - print version not held
If the title has been archived in PANDORA, make no change to holdings.
If the title has not been archived in PANDORA, delete the 852 field from Libraries Australia.
Print and Internet holdings
Libraries Australia will display holdings details for both print and electronic versions.
If the title has been archived in PANDORA, make no change to holdings.
If the title has not been archived in PANDORA, delete only the electronic holding from Libraries Australia.
