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Publishing Archived Instances

 

To publish an archived instance in a title entry page and make it accessible through the public interface to the PANDORA Archive you will need to go to the Publish Title screen.  

To locate the Publish Title screen:

  1. Click on the Publish action button available at the end of the title name in the Publish – Archived Instances worktray. 
  2. Alternatively, click on Publish on the View Title screen. 
  3. This will take you to the Publish title - Instances screen where you can access the Archive URL, view the gather date of the archived instance and display the archived instance.  The Publish title - Instances screen includes four tabs:

Instances tab: This is the defaulted screen when you click on the Publish button.  You can view archived instances as well as Edit the dislayed instance link (if you wanted to change the starting url) as well as add any instance display note. The default setting for a given instance is display, if you wish to hide the instance you will need to click on the hide option.

Issues tab: This is the optional screen where you can create labels and links for serial issues.

Groups tab: This is the optional screen where you can create a group label for the issues.

Title tab: This is the optional screen where you can chnage the displayed title, add introductory notes to the displayed "title entry page", create a link to a copyright and/or disclaimer statement and set the catalogue metadata.

Displaying links to archived instances on the public title entry page

To locate the archived instance and set it to display on the title entry page:

  1. On the Publish title - Instances screen, the Display bullet is defaulted to make the archived instance display on the title entry page
  2. Click on the Hide bullet next to the instance if you do not want to display it on the title entry page
  3. Click on Edit to add a display note for the instance
  4. Click on Update button to save the display note.  It will take you back to the Publish Title - Instances screen

Please note that clicking on the Save button at any time will close the Publish Title – Instances screen.  The title will then be published in the PANDORA display system and it will disappear from the Publish – Archived Instances worktray.  Therefore, DO NOT use the Save button on any of the Publish Title screens if you have not completed other display details or the title entry page is not ready for publishing.

To add other display details:

  1. Click on the Title tab from any Publish Title screen.
  2. You can change the name of the display title by overtyping the title name in the Title field.  This will chnage the title that will display on the PANDORA title entry page. This initial title defaults from the registered title on PANDAS, however if you change it for display it will not change the title name on the title record.
  3. Unmark the checkbox if you do not want to display the title in collections, subject & browse listings or in search results.  These checkboxes are marked to display by default.  
  4. If required, you can add additional information in the Introductory note box. This is for free text notes, however if you wish to add additional hypertext links you can use HTML tags to create links in this notes field.
  5. Mark the appropriate checkbox for a copyright statement, disclaimer statement or both.
  6. Copy and paste the archived URL for the copyright/disclaimer statement in the Copyright URL box.
  7. If required you can add additional information in the Copyright notes box. This is for free text notes, however if you wish to add additional hypertext links you can use HTML tags to create links in this notes field.
  8. The link to the copyright statement and any note you include will appear at the bottom of the title entry page.
  9. Click on Preview to view a preview display of the title entry page (some fields such as notes and copyright do not appear in preview until they are Saved).
  10. Click the Save button to publish the instance in the title entry page on the PANDORA display system.  The title will then disappear from the Publish – Archived Instances worktray.

Creating issues for serial publications

You can set up labels on the title entry page for serial issues. This function works for titles with a serial or integrating format only. You can also add groups with user defined labels under which you can arrange the serial issue listings.

To add a serial label:

  1. Click on Issues tab on the Publish title – Instances screen
  2. Click the Add New Issue button
  3. In the Edit Issue - Name box - type an issue number or name e.g. Vol. 1, no. 1 (June 2007)
  4. Copy and paste the URL of the archived issue in the URL box (to do this you may have to go to the Instances tab to click on the Archive URL and to open the display instance and identify the display issue).
  5. Make sure the date displaying in the Instance drop-down box is the date of the instance to which the issue belongs - the default will usually be the one you want.
  6. Click the Update button
  7. The issue will now display in a table. Click on the check box to tick the issue to display on the title entry page. There are also up and down arrows which allow you to change the order of issues.
  8. If you need to delete or update the issue details, click on the Edit button.  It will take you back to the Edit Issue screen where you can delete or update the issue details.

Viewing and Selecting a group

When adding or editing an issue, you can view or select a group name only if the group names have been created in the Group tab.  Otherwise, the fields are defaulted to Blank Group.  When groups are set, issues in each group can be viewed on the Publisher Title – Issues screen by selecting the group name from the drop-down selection box and click on the View button.

To add a group label:

  1. Go to the Publisher Title – Group screen by clicking on the Groups tab
  2. Click on the Add New Group button
  3. Type in the name you want in the Group Name box eg. 2006
  4. You can add a description of the group if required in the Group Notes box or remove the defaulted notes (eg. Issues which do not belong to a group) for the Blank Group.
  5. Click on Reset to remove any editing work
  6. Click the Update button to update the group details
  7. The group name will display in a table.  There are also up and down arrows which allow you to change the order of groups. 

If you need to edit or delete the group details click on the Edit button next to the group name.

 

To add an issue to a group:

  1. Go to the Publisher Title – Issues screen by clicking on the Issues tab
  2. Click on Edit next to the issue and select the group name from the Group drop-down selection box.
  3. Click on Update